8 Essential Components of a Formal Letter


Letter writing is a skill. It is the most widely used mode of communication. It differs from other types of writing in that it is tailored to a specific audience. A letter is written when something needs to be communicated to someone far away. Writing necessitates imagination, creativity, meticulous planning, and organisation. The letter's language should be interactive.

8 Essential Components of a Formal Letter

Types of Letters

There are broadly two types of letters, namely Formal Letters, and Informal Letters. Let us have a look at these types of letters:

1. Formal Letters:

Formal Letters
Format of a Formal Letter

These letters have a specific format and formality. They are strictly professional in nature and address the issues at hand. This category includes any type of business letter or letter to authorities.

2. Informal Letters: 

Personal letters are informal letters. They are not required to follow any pattern or adhere to any formalities. They are either personal information or a written conversation. Informal letters are typically sent to friends, acquaintances, relatives, and others.

Essential Components of  a Formal Letter

The essential components of a formal letter are as follows:

1. Sender’s address: One of the most essential components, also known as the return address. It is the mailing address of the sender. The address and contact details of the person sending the letter are written here.

2. Date: Immediately after the sender’s address comes the date on which the letter is written.

3. Receiver’s designation and address: After writing the date you should mention the address of the receiver. Candidates must start with the receiver’s designation followed by the name of the organization and then the full address.

4. Subject: Followed by the receiver’s details, you must include the subject line. Basically, this subject line talks about the purpose of the letter.

5. Salutation: You should greet the person to whom you are writing the letter. As you are writing a formal letter, the greeting should not be too personal.

6. Body: Basically, the body of the letter is divided into 3 parts which are as under:

➤ Paragraph 1: Purpose of writing the letter.
➤ Paragraph 2: Now explain the reason in detail.
➤ Paragraph 3: Conclude the letter. This section must say what you’re expecting or the solution.

7. Complimentary Closing: Now conclude the letter with complementary closing like yours sincerely, yours faithfully, etc.

8. Signature: Below the complementary message, write your name followed by your signature and designation.
Previous Post Next Post